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The printing and delivery of electoral materials is a highly complex part of the electoral process. 100% accuracy in all data and documentation is a no-fail requirement

The printing and delivery of electoral materials is a highly complex part of the electoral process. 100% accuracy in all data and documentation is a no-fail requirement.

During the past 2 year’s elections, we have produced over 3 million Poll cards. ½ million postal voting packs and over 2 ½ million ballot papers alongside over 4 million canvass items (including 3 million HEFs).

At Stephen Austin, we use a combination of the latest digital printing technology, having recently invested in excess of £1m in this area, alongside rigorous procedures developed specifically for electoral materials to ensure the highest levels of quality and accuracy.

Whilst we appreciate the unique nature of each of the items produced, our rigorous processes drive the exemplary standards that we expect to achieve, whether this be a poll card or postal voting pack. It is vital that the correct information is in the correct place irrespective of the item produced. We work with all the major Electoral Management System providers and we share best practice with our local authority clients to support the accurate extraction of the data from the in-house systems. We do not just process the files supplied, but strive to validate the data provided, questioning any apparent anomalies to avoid delays and eliminate errors.

Should there be any wastage, through paper jam or other such technical issue, these are logged against the job and the material (printed or not) is taken to the onside shredder for secure destruction, from there it is put into a secure waste receptacle, which is taken to be recycled by an approved supplier.

At Stephen Austin, ‘No-fail’ means exactly that and is one of the principles that the business is built on. Our dedicated and experienced team understand the demands of the election market; they respond accordingly and offer flexibility to enable us to move to a 24-hour operation during peak periods. As would be expected, this also includes having a robust Business Continuity and Disaster Recovery plan in place should the need arise to use it.